Dave Killen

The meeting was opened by Bill Stelp at approximately 1:05pm on Saturday, January 19, 2001

Steve Bunnel resigned his position as international secretary. No reason was given. He was not in attendance.

After much discussion it was decided that the executive board would find some one to replace him from among the persons within easy travel distance of Victoria. It became clear that most of the task of interfleet communication rests with the secretary. This officer’s close proximity to the rest of the executive is essential.

Although there was not unanimity on the executive about the secretary’s tasks the role seems to currently include:

1) international newsletter production - 3 per year

2) communication with the fleets

3)recording of meeting minutes for both the AGM and the executive meetings

Also included among the tasks may be the final production of the revisions of the Black Book. However, it was agreed that the production of the measurement portion was exclusively the role of the ITCA measurement chair.

The minutes were moved, seconded and approved although there was no official copy of the minutes available at the meeting.

Treasurer:

1)Ten fleets are current in their fleet dues:

#1 - Tacoma, #2 - Seattle, #4 - Victoria, BC, #5 - Boston, #7 Los Angeles, #8 - San Diego, #9 Vancouver, #10 - Toronto, #13 - Everett, #15 - Geelong, #24 Nanaimo.

2)Total membership (dues paid for 2002) down from 220 to 130.

3)Treasurer’s comments:

a)Web page needs to be updated in terms of available materials. People are requesting items which are no longer available.

c)Would like to have e-mail addresses of individual members to facilitate contacting them.

d)Currently, address changes are sent to Mercer Island and then on to Victoria. This is awkward.

e)$500 has been set aside to publish a new edition of the Black Book.

f)Cash on hand at the end of 2001 is $6801. $7000 is projected for the end of 2002.

Measurer:

1)Carbon fiber tillers are not permitted, although such tiller extensions would be okay.

2)New issues:

a)ground tackle. It is not entirely clear what falls under this term and thus its weight restrictions. This is being worked on.

b)main deck. Current rules require any additional weight added to meet minimum stipulations be added under the main deck. However, the term is nowhere defined in the Black Book. This is being worked on. It is also unclear what the term under means. Some Gold Seal boats have the weight adhering to the bottom of the deck. Others have it located on the shelf under the deck next to the hull.

Fleet Reports:

Reports were given at the meeting by fleets #1, 2, 4, and 24 (Tacoma, Seattle, Victoria, and Nanaimo). All are doing well. There was some discussion of a desire to have a special event in the Tacoma area for the 50th anniversary. The question of whether this would be best in ‘08 or ‘11 was mentioned but not resolved. A draft proposal from fleet #1 would be gladly entertained.

Old Business

There was considerable discussion on the issue of the mast weight. Most had to do with the question of whether the matter could be taken off the table and voted upon at the current AGM. It was concluded that it could not, due to the failure of proper notification of the membership about such an action.

If a member wishes to have this motion taken from the table it would require a majority vote of those at the AGM, assuming proper advance notification - distribution to the fleet captains as part of the agenda two months prior to the meeting date.

If the motion were taken from the table it then would be put on the agenda for the following AGM. Assuming proper notification, ballots would have to be sent to all Gold Seal yacht owners well in advance of that coming AGM. A two thirds vote of ballots cast (mailed or delivered to the ITCA secretary prior to the AGM, and those cast by Gold Seal yacht owners at the AGM- one per such yacht) is required to pass a motion regarding measurement modifications.

Currently, the motion is on the table, sine dei. There is no specific date upon which it is to be brought back before the AGM.

Archives

John Dewey spoke about this matter. He and George Trusk hope to house the archives at the Royal Victoria Yacht Club. This matter is not yet settled. They would like to have a space on the new web page so that interested persons can access the materials. George and John intend to spend much of their time with the archive material this year cataloguing duplications. When this is done redundant materials may be offered for sale.

New Business

Regionals at Port Townsend over the Labor Day Weekend (August 31-September 1). The berthing venue will be the Port Townsend Marina. Racing will occur in Port Townsend Bay. Fleet #2 needs to know those who will attend ASAP. Space at the marina will be at a premium on this weekend. The marina has been contacted and is enthusiastic about the event. But they need to have a number soon. Contact Fleet #2. Offer accepted by the AGM

2003 Internationals

Fleet #2 has offered to hold these out of the Shilshole Marina in Seattle. Exact dates are not yet determined. They are looking at the end of July to early August. Racing will take place north of Shilshole off of what is locally known as Boeing Creek. Offer accepted by the AGM.

Role of the Executive Committee and members

The following motion was made and passed: The executive will produce a draft revision of its collective and individual roles for the discussion and approval of the membership. This draft revision will be communicated to the membership with the official notice of the 2003 AGM.

Communication/Web Site

Dale Dunning will supply to the executive a summary proposal for a new web site for its approval. It is likely that the current site will be killed and a new one mounted. The contents of the current web site will be archived if at all possible. Bill Stelp will decide when it is to go up.

Meeting adjorned at approximately 4:15pm.